Last Minute Sub

Author Reveals and Post Exchange

Wed, 17 Oct 2018 18:41:08 GMT

Posted by: hellabaloo

Authors have been revealed, and with that Last Minute Sub 2017 is officially in the books!

We can't say it enough: You guys are the ones who make exchanges worth it. Thank you so much to every participant, pinch hitter, beta, reblogger, reader, commenter, and kudos-leaver! We quite literally couldn't do it without you, and you all made this fest so successful and so much fun. <3 <3 <3

This post is open for any sort of input, ideas, comments, or suggestions y'all have about the structure of the exchange. For once, we do not have any changes we're currently thinking of or issues we're thinking of addressing, but we'll update this post if that changes. The major new rule we instituted from last year was authors who defaulted after the default deadline and were then themselves defaulted on were not sent to the pinch hit list, and from a mod perspective this worked great.

So, this post is for any aspect of the exchange that you want to talk about! We want to hear what you have to say about anything at all; it's like you're a manager that's been sent to the stands and you're sending notes to your assistant. Are they love letters, tactical changes, we want to know!

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The Collection is Live!

Sat, 13 Oct 2018 19:02:17 GMT

Posted by: hellabaloo

Last Minute Sub 2018 is open for reading! Go read and comment on all the wonderful fics :D

Authors, if you want to respond to comments during the anon period you absolutely can! As long as you’re signed into your AO3 account, any comment you reply to on your fic will show as “Anonymous Creator” until reveals.

As a reminder, commenting on your gift fic is now mandatory for future participation in Last Minute Sub. For a refresher on how this rule works, see here.

Also, if you notice a high number of hits right off the bat we’re thinking it’s an AO3 problem because we definitely did not check fics 10+ times, but the archive currently has no solution to this issue.

Happy reading!

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The Default Deadline Approaches!

Fri, 14 Sep 2018 02:38:31 GMT

Posted by: hellabaloo

*cue the Jaws music*

Reminder: the Default Deadline for Last Minute Sub 2018 is September 15, 11:59pm PDT. (What time is that for me?)

Sometimes, despite the best laid plans, an exchange fic just isn’t gonna get written and that’s okay. Just please let us know if you have to default by September 15th so there’s enough time to arrange for a pinch hitter. If you do need to default, you can do so by navigating to your Assignments page on AO3, or you can email the mods directly at lastminutesubmods@gmail.com.

The default deadline also means there are three weeks until assignments are due. Assignments are due by October 6th at 11:59 PM PST. (What time is that for me?)

As always, if you have questions, need a beta, etc. don’t hesitate to contact the mods. :)

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Sign-ups are CLOSED!

Thu, 23 Aug 2018 07:00:38 GMT

Posted by: hellabaloo

Thank you to everyone who signed up! We’re really excited to get underway. :)

If you missed out on signing up but still want to participate as a beta or pinch hitter, we’re happy to have you! The same goes for participants who are also interested in beta reading and pinch hitting. You can sign up for the Beta Reader List here and the Pinch Hitter List here. There’s no commitment to signing up for either of these lists.

What happens next?

We’ll begin the matching process through AO3. We’ve blocked off a couple days for matching and to get in touch with any participants that may be unmatchable as writers.

Assignments will be generated by AO3 and sent out no later than August 25th. Keep an eye on the email associated with your AO3 account for your assignment!

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Sign Ups are OPEN!!

Wed, 15 Aug 2018 07:15:09 GMT

Posted by: sailor

Click here to sign up for Last Minute Sub 2018.

Below we have a quick refresher on how sign-ups/matching work, including pictures and examples.

( Keep reading )

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Nominations are now OPEN!

Fri, 10 Aug 2018 07:00:51 GMT

Posted by: hellabaloo

Last Minute Sub 2018 is officially underway!

Click here to view the Last Minute Sub 2018 tag set and submit your nominations.

Reminders:

Each participant will be able to nominate:

up to 3 fandoms
up to 12 characters in each fandom

There are no eligibility requirements to meet for players or managers to be nominated.

You can only nominate the “Football RPF” fandom once. Please nominate all Football RPF players and managers under the fandom “Football RPF” rather than nominating them under a team they play for as a fandom.

The other fandom slots may be used for any related fandoms or Crossover Fandom.

For fandoms other than Football RPF, please add the fandom to the character tag you nominate.

Example:

Iker Casillas (Samsung Galaxy 11 “Football Will Save the Planet”)

Claude Giroux (Crossover Fandom), Olivier Giroud (Crossover Fandom)

Click here for the full Nominations how-to.

Still a little lost? No worries! In 2016 Kate wrote up an awesome in-depth answer to a question about how nominations and matching work. Give it a read if you’d like!

Watch this space during nominations in case we need to ask for clarifications. AO3 does not let mods see who nominates what, so if we have questions about your nomination, we can’t reach out to you directly.

Nominations will close on 11:59 PM PDT on August 14 (What time is that for me?)

If you have any questions or concerns at all, please don’t hesitate to message the mods or shoot us an email lastminutesubmods@gmail.com!

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2018 Schedule

Fri, 10 Aug 2018 05:42:23 GMT

Posted by: hellabaloo

Welcome!

Last Minute Sub is an art and fic exchange for Football RPF and related fandoms. Your mods are sailor and hellabaloo . If you have any questions, feel free to leave a comment on the Contact-a-Mod post or email the mods at lastminutesubmods@gmail.com

2017 Schedule:

Nominations: August 10 - 14
Sign Ups: August 15 - 22
Matching: August 23 - 24
Assignments go out: August 25
Default Deadline: September 15
Assignments due: October 6
Collection goes live (unless all works are in early): October 13
Creator reveals: October 17

Mods are operating on US Pacific Time (UTC -8:00) and all deadlines will be in that time zone.

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Author Reveals and Post-Exchange Huddle

Thu, 26 Oct 2017 03:36:19 GMT

Posted by: sailor

Authors have been revealed, and with that Last Minute Sub 2017 is officially in the books!

We can't say it enough: You guys are the ones who make exchanges worth it. Thank you so much to every participant, pinch hitter, beta, reblogger, reader, commenter, and kudos-leaver! We quite literally couldn't do it without you, and you all made this fest so successful and so much fun. <3 <3 <3

This post is open for any sort of input, ideas, comments, or suggestions y'all have about the structure of the exchange. We have a couple ideas we're rolling around for next year:

Defaults: By the grace of the exchange gods, we had zero defaults this year! However, we're considering adopting a rule from Yuletide and other similar exchanges in the future. If you default on your assignment, and you are in turn defaulted on by your assigned author/artist, you will not be sent out as a pinch hit. How do you all feel about that rule? Does that seem fair?

Treats: Should fic treats have the same length requirement as assignments? Would you be open to treats that are less than 1,000 words?

We had two changes from last year: A shorter anon period, and mandatory commenting on gifts. Did the four day anon period (as opposed to a full week) feel too short, too long, just right? Do you have any strong feelings one way or the other about the comment rule?

Feel free to comment on those or other aspects of the exchange! We want to hear what you have to say about anything at all.

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Assignments are going out!

Fri, 01 Sep 2017 04:50:17 GMT

Posted by: sailor

Matching has successfully run its course and assignments have been generated! We’ll be sending them out to you very shortly. :)

Your assignment will be sent to the email address associated with your AO3 account. It will also show up under “Assignments” on your AO3 profile. If for some reason you don’t receive the email and don’t see it on your Assignments page, please email the mods (lastminutesubmods@gmail.com) and we will troubleshoot it with you.

You can still sign up to be on the Beta Reader List or the Pinch Hitters List, whether or not you’re a participant!

If you do need to default on your assignment, we ask that you please do so by the default deadline of September 23rd so that we have adequate time to assign a pinch hitter to your recipient.

Assignments are due on October 14th at 11:59 PM PST (What time is that for me?)

We have a tutorial on how to post to the collection for both assignments and treats up here!

And finally: You’re always welcome to write or draw more works beyond your assignment! If something in the requests summary really catches your eye and you want to gift it to the requester, by all means, feel free! These extra gifts are referred to as “treats” in exchanges. You don’t have to be signed up for the exchange to write a treat – anyone and everyone is welcome to jump in if they want to.

And that about wraps it up! Good luck, and please give us a shout if you need anything.

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Sign-Ups for Last Minute Sub 2017 are now CLOSED!

Thu, 31 Aug 2017 07:00:19 GMT

Posted by: sailor

Thank you to everyone who signed up! We’re really excited to get underway. :)

If you missed out on signing up but still want to participate as a beta or pinch hitter, we’re happy to have you! The same goes for participants who are also interested in beta reading and pinch hitting. You can sign up for the Beta Reader List here and the Pinch Hitter List here. There’s no commitment to signing up for either of these lists.

What happens next?

We’ll be running matching through AO3. We’ve blocked off a couple days for matching to run just in case it takes that long, though we don’t expect it to.

Assignments will be generated by AO3 and sent out no later than September 2nd. Keep an eye on the email associated with your AO3 account for your assignment!

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Dear Artist/Author Letters

Thu, 24 Aug 2017 20:03:28 GMT

Posted by: sailor

Dear Artist/Author Letters are an optional part of Last Minute Sub 2017. If you want to go into more depth than the details box on the sign-up form allows (or if you just like writing letters!) you're more than welcome to write a letter, host it on Dreamwidth/LiveJournal/Tumblr/a public Google doc/etc. and link it in your sign-up.

Letters are a great way to let your assigned author/artist know about your Do Not Wants/squicks, general likes and dislikes, what you love about your specific requests, prompt ideas — anything at all, really! There's no one right way to write a letter.

This posts is here to collect letters participants have written. You aren't required to put a link to your letter here, but it does help everyone get a better idea of what people are requesting, and it might even inspire someone to offer something they hadn't considered before.

To link your letter, simply copy and paste the code below (you can delete any request slots you aren't using):

Anonymous commenting is on in case you don't have a Dreamwidth account.

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Sign Ups are OPEN!!

Wed, 23 Aug 2017 02:40:50 GMT

Posted by: hellabaloo

Click here to sign up for Last Minute Sub 2017.

Under the cut we have a quick refresher on how sign-ups/matching work, including pictures and examples.

( Get excited :D )

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Nominations are OPEN!

Fri, 18 Aug 2017 14:42:49 GMT

Posted by: sailor

Last Minute Sub 2017 is officially underway!

Click here to view the Last Minute Sub 2017 tag set and submit your nominations.

Reminders:

Each participant will be able to nominate:

up to 3 fandoms
up to 12 characters in each fandom

There are no eligibility requirements to meet for players or managers to be nominated.

You can only nominate the "Football RPF" fandom once. Please nominate all Football RPF players and managers under the fandom "Football RPF" rather than nominating them under a team they play for as a fandom.

The other fandom slots may be used for any related fandoms or Crossover Fandom.

For fandoms other than Football RPF, please add the fandom to the character tag you nominate.

Example:
Iker Casillas (Samsung Galaxy 11 "Football Will Save the Planet")
Claude Giroux (Crossover Fandom), Olivier Giroud (Crossover Fandom)

Click here for the full Nominations how-to.

Still a little lost? No worries! Last year Kate wrote up an awesome in-depth answer to a question about how nominations and matching work. Give it a read if you'd like!

Watch this space during nominations in case we need to ask for clarifications. AO3 does not let mods see who nominates what, so if we have questions about your nomination, we can't reach out to you directly.

Nominations will close on 11:59 PM PDT on August 22 (What time is that for me?)

If you have any questions or concerns at all, please don’t hesitate to message the mods or shoot us an email lastminutesubmods@gmail.com!

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Last Minute Sub 2017 Schedule & Rule Changes

Wed, 02 Aug 2017 02:12:29 GMT

Posted by: hellabaloo

Hello everyone! We’re so excited to be back and about to get the second round of Last Minute Sub underway :D

We have two bits of business to deal with, 1. the schedule for this year 2. some small changes to the rules and how we’re doing things for this round that were discussed last year.

2017 Schedule

Nominations: August 18 - 22
Sign Ups: August 23 - 30
Matching: August 31 - September 1
Assignments go out: September 2
Default Deadline: September 23
Assignments due: October 14
Collection goes live (unless all works are in early): October 21
Creator reveals: October 25

Rule & Other Changes

1. Changes to nominating related fandoms: When it comes to fandoms related to Football RPF, you no longer need to nominate a Football RPF character within them. For example, previously when nominating Club de Cuervos, you would be required to nominate a football player alongside characters from the show. This is no longer the case! As long as the fandom itself is related to Football RPF in some way, shape or form, it may be nominated without an accompanying Football RPF character. If you have questions about your related fandoms, please feel free to bring them to us! Any crossover fandoms will still need to have a football player/manager/etc. nominated along with them.

2. Commenting on your gifts: Going forward, commenting on gift fics will be mandatory. Non-commenters from last year will be given amnesty, but from 2017 onward, not commenting on your gift will make you ineligible to participate in future rounds of Last Minute Sub without discussing with the mods first. Commenting on gifts is good exchange etiquette in general, but our primary reason for this rule is to continue fostering more communication and connection in football fandom. Please note we aren't requiring comments to be a certain length or anything of the sort, but by signing up to participate in the exchange, you are also signing up to comment on your gift.

3. Matching will continue to be done on an AND basis.

As always, if you have any questions please email us at lastminutesubmods@gmail.com or get in touch through our Contact-a-Mod post or tumblr ask. Otherwise, we’ll see you in a few weeks! Get brainstorming on your noms!

- Caitlin & Kate

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2017 Schedule

Tue, 01 Aug 2017 03:59:36 GMT

Posted by: hellabaloo

Welcome!

Last Minute Sub is an art and fic exchange for Football RPF and related fandoms. Your mods are [personal profile] sailor and [personal profile] hellabaloo. If you have any questions, feel free to leave a comment on the Contact-a-Mod post or email the mods at lastminutesubmods@gmail.com

2017 Schedule:

Nominations: August 18 - 22
Sign Ups: August 23 - 30
Matching: August 31 - September 1
Assignments go out: September 2
Default Deadline: September 23
Assignments due: October 14
Collection goes live (unless all works are in early): October 21
Creator reveals: October 25

Mods are operating on US Pacific Time (UTC -8:00) and all deadlines will be in that time zone.

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Author Reveals and Post-Exchange Huddle

Wed, 19 Oct 2016 16:15:29 GMT

Posted by: hellabaloo

Authors have been revealed, which means the inaugural round of Last Minute Sub is officially closed!

We really cannot express how amazing everyone has been- participants, pinch hitters, betas, rebloggers, readers, commenters, and kudos-leavers, you have all been the reason our little exchange fest has been such a hit! THANK YOU THANK YOU THANK YOU <3

( We're making this post-exchange feedback post a tradition )

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The Last Minute Sub Collection is now live!

Sat, 15 Oct 2016 19:00:06 GMT

Posted by: hellabaloo

Go and read and comment on all the wonderful fics :D

Also, if you notice a high number of hits on your fic right off the bat we’re thinking it’s an AO3 problem because we definitely did not check fics 10+ times, but are waiting to hear back from the archive on the issue.

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When will works be revealed?

Thu, 13 Oct 2016 19:00:21 GMT

Posted by: hellabaloo

THIS IS YOUR 48 HOUR COLLECTION OPENING WARNING

To allow time for last-minute editing and any bonus assignments that participants may still want to work on, the Last Minute Sub 2016 collection will officially open on Saturday, October 15th at 12:00 PM PDT (What time is that for me?)

As a reminder, all works will remain anonymous until creator reveals on October 19th. Please do your best to maintain the spirit of gift-giving anonymity until then!

Let us know if you have any questions, and see you on the 15th! :)

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The submission deadline has passed!

Sun, 09 Oct 2016 06:59:58 GMT

Posted by: sailor

What happens next?

We have a pinch hit, an author working with an extension, and have contacted participants with outstanding submissions. If those authors do not get in contact with us by 8am PDT October 9th, they will automatically default and another batch of pinch hits will go out.

Just in case you want to join the last-minute pinch hit fun, you can still sign up for the pinch hit list!

When all the pinch hits are in, mods will give at least 48 hours of notice before the collection opens, which will be no later than 12pm PDT October 15th (what time is that for me?). You will be able to edit your fics and the collection will stay open until then for any last minute treats.

In the meantime, get excited for all of these amazing works and stay tuned for further announcements!

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12 HOUR WARNING!

Sat, 08 Oct 2016 19:03:46 GMT

Posted by: hellabaloo

It’s getting down to the wire now! There are 12 hours ~~I'm a couple minutes late, so really 11 hours and 50 some minutes~~ until fics are due.

As always, please get in touch if you have any questions or last minute snafus!

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48 hours left!

Fri, 07 Oct 2016 06:10:49 GMT

Posted by: sailor

It’s the home stretch! Assignments are due on October 8th at 11:59 PM PST (What time is that for me?)

Any assignments not submitted by the deadline will be defaulted and sent out as pinch hits. If you’d like to sign up for the Pinch Hitter List, it’s always open and there is no commitment once you’ve signed up!

We’ll check back in with more updates once the deadline has passed. If you have any questions in the meantime, please reach out to us. Good luck! :)

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One week left!

Sat, 01 Oct 2016 02:57:06 GMT

Posted by: sailor

Feel that fire underneath you, participants? That's the deadline looming!

There's (roughly) one week left until the deadline for assignments. Assignments are due by October 8th at 11:59 PM PST (What time is that for me?)

If you need a refresher on how to fulfill your assignment on AO3, we have a tutorial here.

As always, the Beta Reader List and the Pinch Hitters List are open for sign-ups, whether or not you're a participant! Especially as it comes down to the wire, we're eternally grateful to our amazing pool of beta readers and pinch hitters. If you would like to request a beta for your work, feel free to email us at lastminutesubmods@gmail.com with what you're looking for in a beta (SPAG, plot, characterization, familiarity with a certain team, etc.) and we'll hook you up with one.

Good luck, and never hesitate to reach out to us if you have any questions!

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The Default Deadline Has Passed

Sun, 18 Sep 2016 07:07:30 GMT

Posted by: hellabaloo

There are officially three weeks until assignments are due on Oct. 8th.

Good luck everyone, we can’t wait until we see what you’ve been working on :D

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Default Deadline Reminder

Fri, 16 Sep 2016 01:06:54 GMT

Posted by: sailor

Reminder: The default deadline is September 17th at 11:59 PM PST. (What time is that for me?)

Sometimes, despite the best laid plans, an exchange fic just isn’t gonna get written and that’s okay. Just please let us know if you have to default by September 17th so there’s enough time to arrange for a pinch hitter. If you do need to default, you can do so by navigating to your Assignments page on AO3, or you can email the mods directly at lastminutesubmods@gmail.com.

The default deadline also means there are three weeks until assignments are due. Assignments are due by October 8th at 11:59 PM PST. (What time is that for me?)

As always, if you have questions, need a beta, etc. don’t hesitate to contact the mods. :)

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Assignments are going out!

Fri, 26 Aug 2016 01:45:32 GMT

Posted by: sailor

Matching has successfully run its course and assignments have been generated! We'll be sending them out to you very shortly. :)

Your assignment will be sent to the email address associated with your AO3 account. It will also show up under "Assignments" on your AO3 profile. If for some reason you don't receive the email and don't see it on your Assignments page, please email the mods (lastminutesubmods@gmail.com) and we will troubleshoot it with you.

You can still sign up to be on the Beta Reader List or the Pinch Hitters List, whether or not you're a participant!

If you do need to default on your assignment, we ask that you please do so by the default deadline of September 17th so that we have adequate time to assign a pinch hitter to your recipient.

Assignments are due on October 8th at 11:59 PM PST (What time is that for me?)

We have a tutorial on how to post to the collection for both assignments and treats up here!

And finally: You're always welcome to write or draw more works beyond your assignment! If something in the requests summary really catches your eye and you want to gift it to the requester, by all means, feel free! These extra gifts are referred to as "treats" in exchanges. You don't have to be signed up for the exchange to write a treat -- anyone and everyone is welcome to jump in if they want to.

And that about wraps it up! Good luck, and please give us a shout if you need anything.

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